Once individuals register for classes, they are considered to be officially enrolled.  Individuals will continue to be officially enrolled until they and their advisor take steps to change their registration/enrollment status.  In those cases, Add/ Drop, and/or Withdrawal forms are available from the SWC Admissions/Registrar’s Office.
Simply no longer attending class(es) does not relieve the students of the responsibility for changing their official status.  Students are responsible for completing the procedure below if they decide to change their registration status.

Procedure: (applies to all  three conditions)

  1. All changes in registration status should be initiated by the student after he/she consults with his/her assigned academic advisor.
  2. All forms need to be signed by the instructor of the class, the student’s academic advisor, a student services official; and the student.
  3. Duplicate copies of the signed forms must be delivered to: SWC Registrar, SWC Financial Aid Director, and Bookstore/Student Accounts Receivable Manager.

Add/Drop:  Courses may be added one week after the first day of classes. A student may drop courses free of charge (with the exception of book fees if any) during the first two weeks of a semester.  The process for dropping or adding a course is initiated by the student consulting with his/her academic advisor. The instructor of the course must also sign the add/drop form, and then the student must return the form to the Registrar’s Office to be recorded.  After the established add/drop dates, full tuition and fees will be assessed. 


Classes may not be added/dropped after the deadline established on the academic calendar. 

If a student has not attended a class during the first ten instructional days, the instructor may administratively drop that student from the class.   


Withdrawal:  Either partial or total withdrawal from classes is an option available to students after the last date to drop a class has passed until the end of the withdrawal period, as specified on the academic calendar.  Students who withdraw from classes are still responsible for the full tuition and fees for those classes. Withdrawal from classes affects financial aid, so students should consult with the Director of Financial Aid before considering withdrawal. An instructor may initiate a withdrawal if a student has not been in attendance four weeks prior to the last day to withdraw.


Transfer Information – 34 CFR 668.43

Accreditation, Approval, or Licensure ( 34 CFR 668.41(a) –(d); 34 CFR 668.43 )

Names of associations, agencies, or governmental bodies that accredit,approve, or license the school and its programs.
Procedures for obtaining or reviewing documents describing accreditation, approval, or licensing. 

Academic and Financial Aid Appeal 2017 34 CFR 668.41 (a)-(d), 34 CFR 668.42, 34 CFR 668.43

Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99)

Retention Rates 34 CFR 668.41 and Graduation Rates

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